Main PageThe Institute of Science and Technology Yenagoa Is Recruiting – Apply
Job recruitment is currently ongoing at the
The Institute of Science and Technology Yenagoa into
several available positions. Interested members of
the public are hereby informed.
The Institute of Science and Technology Yenagoa (IST
Yenagoa) is a new interdisciplinary research-led
institute dedicated to applied research and education
in science and technology, located
in Yenagoa, Bayelsa Sate, Nigeria. The Institute's
objective is to empower our generation and make a
contribution to the nation to help uplift the progress
in business, science, technology and to undertake
cutting-edge research that will inform policy and
development in Nigeria.
Job Title: Rector
Job description
The college is seeking a future-oriented leader who
can be a specific supplier of conditions in meeting
the society's challenges within welfare, education,
and technology. As Rector at the Institute, he will
have the opportunity to be head of all the colleges
and programs and would be expected to build the
institute from ground up with the task of designing
and implementing short term, medium term and
long term goals. He will be given scope of action to
lead a knowledge institution that offers study
programs that are very much in demand in Nigeria
and the African market.
The Rector is the head of the Institute with
responsibility for the overall activities, in accordance
with the framework and requirements appointed by
the Board. Rector reports to the Institute Board of
Directors/Governing Council.
Tasks and responsibilities will include:
Positioning Institute of science and Technology
nationally and internationally.
Ensuring that the institution reaches its strategic
goals for meeting future challenges.
Ensuring that the institute is visible and coherent
in the public debate and sets the agenda for
research in Nigeria.
Building networks with central partners in the
educational sector, business and industry, and
public authorities.
Being an inspiration and driving force that
manages change processes, strategic development
and implementation, and financial control.
Developing a positive and inclusive organizational
culture and a good working environment for both
proposed students, fellows, researchers and staff.
Developing a professional and quality-oriented
management throughout the organization.
Ensuring that resources and real property are
allocated in accordance with decisions made by
the Board and that the total financial management
is in accordance with legislation and conditions set
by the Ministry.
Raise fund and start the construction of the
permanent site of the Institute in Yenagoa.
Desired Skills and Experience
Qualifications:
The person appointed as Rector must have formal
competence for appointment in an academic position
(PhD Degree) at a university/university college and
have first-hand experience from Institutes core
proposed programs and activities: teaching,
research, dissemination and innovation.
Furthermore, the person appointed must have:
Experience as leader at a high level in complex
knowledge organizations.
Experience in managing change processes,
strategic development and implementation.
Good relational skills and ability to build networks.
Excellent written and spoken communication skills
in English.
Skills
Very good understanding of college
administration.
Good communicative skills for both external and
internal communication.
A motivating, distinct and result-oriented style of
management.
Substantial knowledge of and experience from the
university/university college sector.
Political understanding, including ability and
willingness to market the institute, nationally and
internationally.
We offer
Good remuneration, housing, transportation, and
sponsored academic conferences worldwide.
More information
The position is a fixed contract term position of 5
years and renewable based on performance.
Preference will be given to tenured University
Professors who have served in capacities such as
Dean or head of departments in their respective
universities.
Job Title: Executive Assistant
Our client requires the services of an Executive
Assistant to report directly to the President of the
Corporation.
Responsibilities:
Managing the day-to-day operations of the office
Organizing and maintaining files and records
Planning and scheduling meetings and
appointments
Managing projects and conducting research
Preparing and editing correspondence, reports,
and presentations
Making travel and guest arrangements
Providing quality customer service
Working in a professional environment
Skilled in Social Network and media
management
Skilled in basic Microsoft applications including
word, spreadsheet, PowerPoint
Website development and management
Data Entry
OTHER RESPONSIBILITIES:
Responsibilities may include screening calls;
managing calendars; making travel, meeting and
event arrangements; preparing reports and financial
data; training and supervising other support staff;
and customer relations. Requires strong computer
and Internet research skills, flexibility, excellent
interpersonal skills, project coordination experience,
and the ability to work well with all levels of internal
management and staff, as well as outside clients and
vendors. Sensitivity to confidential matters may be
required.
Responsibilities include those described for office/
facilities manager, but the position requires more
extensive experience and management skills. Duties
may include selecting office vendors and supervising
purchasing processes, directing mailroom and
maintenance staff, and coordinating regular building
safety checks and ergonomics training for staff.
OTHER ASSOCIATED RESPONSIBILITIES:
Coordinates various office support services,
including purchasing and facilities management.
Requires strong communication skills and some
accounting knowledge. May include supervision of
office administrative staff. At some companies, this
role may take on HR responsibilities.
Qualification:
Bachelor's degree with at least 2 years working
experience in a similar position required.
Job Title: Information Technology Specialist
A Public library and The Institute of Science and
Technology, Yenagoa seek the services of an
Information Technology Specialist.
POSITION DESCRIPTION
This staff reports directly to the Director of the
Institute. A majority of this person's time will be
spent responding to requests submitted via our
online support ticket system, emails, phone calls, and
in-person visits. Any time left over will be spent
working on projects to help grow the organization's
technology infrastructure. This person will supervise
all online examinations and address all
correspondence.
SCOPE OF WORK
The IT Specialist is responsible for the day to day
operational activities of help desk support, network
administration, and systems.
RESPONSIBILITIES
Support end-users with IT-related problems in a
responsive and service oriented manner.
Setup, management, and maintenance of IT-
related equipment.
Monitor backup jobs and ensure high level of
completion success rate.
Manage time and projects effectively.
Help put processes in place to maintain a stable
network environment.
Training staff with IT related equipment.
Assist the IT director with project work to grow the
technology infrastructure of the organization.
Assist with the troubleshooting, installation, and
implementation of systems.
Ensure data integrity with regard to our fixed asset
inventories.
Provide input and recommendations to the
organization surrounding hardware and software
technologies and how these technologies can
assist the business being especially proactive with
new technologies.
Develop and monitor performance levels of
software and hardware and evaluate, recommend,
and propose alternative methods of information
processing.
Develop and maintain information architectures
(data, application, network) ensuring the system is
on-line daily.
Maintain hardware and software maintenance
agreements to ensure integrity of operations
processes.
BEHAVIORAL EXPECTATIONS
Customer Service – demonstrate the ability to
respond with a high degree of urgency to the
needs & requests of others, internally and
externally. Understand the impact of their work on
others.
Understand safety policies and actively promote
safe practices in the workplace.
Maintain constructive relationships and
demonstrate respect for everyone contacted.
Deal constructively with conflict and focus on the
situation, issue or behavior and not on the person
by diffusing situations before conflicts arise,
resolving conflicts directly and actively promoting
and gaining cooperation from others.
Accurately provide and receive information in oral
and written communications. Consistently provide
ideas, opinions, or information in an articulate,
professional way. Actively listen to others and
demonstrate understanding of other points of
view.
Willingness and ability to adjust to changing
conditions or priorities.
Take the initiative to identify and act on problems
and lead by example. Consistently make decisions
that resolve problems.
QUALIFICATIONS & SKILLS
Organized, thorough, and has great attention to
detail
Demonstrated working knowledge of hardware
and networking basics
Able to install, configure, troubleshoot and
support Windows clients and servers
Intermediate-Advanced knowledge of the
Microsoft Office Suite
High level of analytical thinking to solve problems
with an understanding of technology as well as an
ability to ask the right questions and apply
solutions to business problems.
Effective oral, electronic and written
communication with all levels of the organization
using top notch customer service.
Does well with minimal "hands on" training and
can pick up new skills quickly and can "take the ball
and run with it"
Ability to multi-task and can handle frequent
interruptions
Can consistently follow protocol and instructions
Can work independently with little management
direction
Document process, procedures, and results
Fast and accurate keyboarding skills
Passionate, optimistic, and has internal inspiration
to get things done
PREFERRED EXPERIENCE
B.B.A. Management Information Systems or
related degree
1-2 years in IT or Business Systems
Experience with SQL Server, Dynamics-Nav,
SalesForce.com, SharePoint
.NET, AJAX, Cold Fusion, and/or Flash Development
Experience.
A Master degree is not required, but will be a plus.
PHYSICAL DEMANDS
Ability to sit at a desk and work on a computer as
needed
Ability to lift and move computers and IT
equipment for setup.
Has a valid driver's license, good driving record,
and able to support remote locations.
Job Title: Executive Personal Assistant to the
President
Roles and Responsibilities
Completes a broad variety of administrative tasks
for the President including: managing an
extremely active calendar of appointments;
completing expense reports; composing and
preparing correspondence that is sometimes
confidential; arranging complex and detailed travel
plans, itineraries, and agendas; and compiling
documents for travel-related meetings.
Plans, coordinates and ensures the President's
schedule is followed and respected. Provides
"gatekeeper" and "gateway" role, creating win-win
situations for direct access to the President's time
and office.
Communicates directly, and on behalf of the
President, with Board members, donors,
Foundation staff, and others, on matters related to
CEO's programmatic initiatives.
Researches, prioritizes, and follows up on
incoming issues and concerns addressed to the
President, including those of a sensitive or
confidential nature. Determines appropriate
course of action, referral, or response.
Provides a bridge for smooth communication
between the President's office and internal
departments; demonstrating leadership to
maintain credibility, trust and support with senior
management staff.
Works closely and effectively with the President to
keep him/her well informed of upcoming
commitments and responsibilities, following up
appropriately. Acts as a "barometer," having a
sense for the issues taking place in the
environment and keeping the President updated.
Provides leadership to build relationships crucial
to the success of the organization, and manages a
variety of special projects for the President, some
of which may have organizational impact.
Successfully completes critical aspects of
deliverables with a hands-on approach, including
drafting acknowledgement letters, personal
correspondence, and other tasks that facilitate the
President's ability to effectively lead the company.
Prioritizes conflicting needs; handles matters
expeditiously, proactively, and follows through on
project to successful completion, often with
deadline pressures.
Board Support and Liaison both to the Institute and
the Library:
Serves as the President's administrative liaison to
the Board of Directors of the Institutes and The
Public Library.
Assists board members with travel arrangements,
lodging, and meal planning as needed.
Maintains discretion and confidentiality in
relationships with all board members • Adhere to
compliance with applicable rules and regulations
set in bylaws regarding board and board
committee matters, including advance distribution
of materials before meetings in electronic/paper
format. Senior Management Liaison.
Participates as an adjunct member of the
Executive Team including assisting in scheduling
meetings and attending all meetings.
Assists in coordinating the agenda of senior
management team meetings and off-sites, and all
staff meetings.
Facilitates cross-divisional coordination of travel
and outreach plans Communications,
Partnerships, and Outreach.
Ensures that the President's bio is kept updated
and responds to requests for materials regarding
the President and the organization in general.
Edits and completes first drafts for written
communications to external stake holders
Strategic Initiatives.
Works with the Strategic Initiatives team in
coordinating the President's outreach Activities.
Follows up on contacts made by the President and
supports the cultivation of ongoing relationships.
Edits all, and creates acknowledgement letters
from the President to donors
Qualifications.
Strong organizational skills that reflect ability to
perform and prioritize multiple tasks seamlessly
with excellent attention to detail.
Very strong interpersonal skills and the ability to
build relationships with stakeholders, including
staff, board members, external partners and
donors.
Expert level written and verbal communication
skills.
Demonstrated proactive approaches to problem-
solving with strong decision-making capability.
Emotional maturity .
Highly resourceful team-player, with the ability to
also be extremely effective Independently.
Proven ability to handle confidential information
with discretion, be adaptable to various competing
demands, and demonstrate the highest level of
customer/client service and response.
Demonstrated ability to achieve high performance
goals and meet deadlines in a fast paced
environment.
Forward looking thinker, who actively seeks
opportunities and proposes solutions.
Education and Experience Requirements
Bachelor's degree required.
Strong work tenure: 5 years or more experience
supporting Executives, preferably in a highly
corporate organization or educational Institute.
Experience and interest in internal and external
communications, partnership, development, and
fundraising • Proficient in Microsoft Office
(Outlook, Word, Excel, and Power Point), Adobe
Acrobat, and Social.
Successful candidate should be skilled enough to
take independent decisions that affects the
organization acting in some cases as a legal
representative of the President.
Job Title: Library Research Analyst
Institute of Science and Technology, Yenagoa seek
the services of a Library Research Analyst to work at
the Institute. While the qualifications for the position
has been laid below, applicant who has additional
skills with basic Computer repair and installations
will be a plus.
DESCRIPTION
Employees in this class series function as
professional library research analysts, completing or
overseeing a variety of assignments in the Institution.
Responsibilities include not only research, report
preparation, and various patron assistance activities.
The employee performs a full range of professional
library research analyst assignments in a full
functioning capacity. Considerable independent
judgment is used to make decisions in carrying out
assignments that have significant impact on services
or programs. Guidelines may be available, but
require adaptation or interpretation to determine
appropriate courses of action.
RESPONSIBILITIES:
Coordinates collection, publication and distribution
of library statistics and surveys. Develops databases
and on-line statistical collection. Drafts articles and
reports to present statistical data and analyses in
various formats. Reviews, analyzes and resolves
discrepancies in data and information transmissions.
Reviews and suggests revisions to library processes
and procedures affecting the provision of services to
specialized patron groups. Provides logistical support
in the management of books and other library
materials. Develops a variety of ready reference
materials in electronic and traditional formats for
use by staff and patrons. Acts as liaison between the
library and various external customers. Provides
reader advisory services for special patron groups.
Assists in the planning and presentation of
workshops and conferences. Prepares and maintains
procedural manuals related to the work. Maintains
records and conducts correspondence related to the
work. Performs related work as assigned. Additional
Job Duties Library Research Analyst (Lead Worker)
Oversees the work of professional staff by making
and reviewing work assignments, establishing
priorities, coordinating activities, and resolving
related work problems..
JOB QUALIFICATIONS
Knowledge, Skills, and Abilities NOTE: Some
knowledge in the area listed is required at the entry
level, developing knowledge is required at the
intermediate level, and thorough knowledge is
required at the advanced level. Knowledge of the
principles and practices of research and analysis.
Knowledge of the tools of management, such as
procedural manuals, training materials, records and
reports, and studies applicable in evaluating
programs or services. Knowledge of the initiation,
development, accomplishment, and evaluation of
public programs or services. Ability to analyze and
evaluate information from a variety of sources.
Ability to construct and conduct surveys. Ability to
prepare reports, maintain records, and conduct
correspondence related to the work. Ability to
communicate effectively with others. Ability to
maintain favorable public relations Education
Possession of a bachelor's degree.
QUALIFICATION:
A bachelor's degree is required with at least 3 years'
experience in a similar position.
Job Title: Office Manager
PURPOSE OF THE POSITION
The Office Manager is responsible organizing and
coordinating office operations and procedures in
order to ensure organizational effectiveness and
efficiency.
SCOPE
The Office Manager reports to the President and is
responsible for providing office management
services to the Organization. This includes
maintaining office services and efficiency,
supervising office staff and maintaining office
records.
RESPONSIBILITIES
Maintain Office Services
Design and implement office policies
Establish standards and procedures
Organize office operations and procedures
Supervise office staff
Monitor and record long distance phone calls
Prepare time sheets
Control correspondences
Review and approve supply requisitions
Liaise with other agencies, organizations and
groups
Update organizational memberships
Maintain office equipment
Supervise Office Staff
Assign and monitor clerical and secretarial
functions
Recruit and select office staff
Orient and train employees
Provide on the job and other training
opportunities
Supervise staff
Evaluate staff performance
Ensure protection and security of files and records
Ensure effective transfer o files and records
Transfer and dispose records according to
retention schedules and policies
Ensure personnel files are up to date and secure
Maintain office efficiency
Plan and implement office systems, layout and
equipment procurement
Maintain and replenish inventory
Check stock to determine inventory levels
Anticipate needed supplies
Verify receipt of supply
Perform other related duties as required
Coaching and disciplining staff
Maintain office records
Design filing systems
Ensure filing systems are maintained and up to
date
Define procedures for record retention
Skills
The incumbent must demonstrate the following skills:
excellent interpersonal skills
team building skills
analytical and problem solving skills
decision making skills
effective verbal and listening communications
skills
attention to detail and high level of accuracy
very effective organizational skills
effective written communications skills
WORKING CONDITIONS
Physical Demands
The Office Manager will spend long hours sitting
and using office equipment and computers, which
can cause muscle strain. The Office Manager will
also have to do some lifting of supplies and
materials from time to time.
(Conditions that may lead to mental or emotional
fatigue)
There are a number of deadlines associated with
this position, which may cause significant stress.
The incumbent must also deal with a wide variety
of people on various issues.
QUALIFICATIONS:
A Bachelor's degree or its equivalent preferred.
A Minimum of 3 years working experience at a
managerial level required.
How to Apply For Job Into The Into Of Science &
Tech., Yenagoa
Please send a maximum of three (3) page CV
including a passport photo within two (2) weeks of
this publication via :
instituteofsciandtechyenagoa@gmail.com addressed
to
The Director Human Resources,
Institute of Science & Technology,
Yenagoa.
The Institute of Science and Technology Yenagoa into
several available positions. Interested members of
the public are hereby informed.
The Institute of Science and Technology Yenagoa (IST
Yenagoa) is a new interdisciplinary research-led
institute dedicated to applied research and education
in science and technology, located
in Yenagoa, Bayelsa Sate, Nigeria. The Institute's
objective is to empower our generation and make a
contribution to the nation to help uplift the progress
in business, science, technology and to undertake
cutting-edge research that will inform policy and
development in Nigeria.
Job Title: Rector
Job description
The college is seeking a future-oriented leader who
can be a specific supplier of conditions in meeting
the society's challenges within welfare, education,
and technology. As Rector at the Institute, he will
have the opportunity to be head of all the colleges
and programs and would be expected to build the
institute from ground up with the task of designing
and implementing short term, medium term and
long term goals. He will be given scope of action to
lead a knowledge institution that offers study
programs that are very much in demand in Nigeria
and the African market.
The Rector is the head of the Institute with
responsibility for the overall activities, in accordance
with the framework and requirements appointed by
the Board. Rector reports to the Institute Board of
Directors/Governing Council.
Tasks and responsibilities will include:
Positioning Institute of science and Technology
nationally and internationally.
Ensuring that the institution reaches its strategic
goals for meeting future challenges.
Ensuring that the institute is visible and coherent
in the public debate and sets the agenda for
research in Nigeria.
Building networks with central partners in the
educational sector, business and industry, and
public authorities.
Being an inspiration and driving force that
manages change processes, strategic development
and implementation, and financial control.
Developing a positive and inclusive organizational
culture and a good working environment for both
proposed students, fellows, researchers and staff.
Developing a professional and quality-oriented
management throughout the organization.
Ensuring that resources and real property are
allocated in accordance with decisions made by
the Board and that the total financial management
is in accordance with legislation and conditions set
by the Ministry.
Raise fund and start the construction of the
permanent site of the Institute in Yenagoa.
Desired Skills and Experience
Qualifications:
The person appointed as Rector must have formal
competence for appointment in an academic position
(PhD Degree) at a university/university college and
have first-hand experience from Institutes core
proposed programs and activities: teaching,
research, dissemination and innovation.
Furthermore, the person appointed must have:
Experience as leader at a high level in complex
knowledge organizations.
Experience in managing change processes,
strategic development and implementation.
Good relational skills and ability to build networks.
Excellent written and spoken communication skills
in English.
Skills
Very good understanding of college
administration.
Good communicative skills for both external and
internal communication.
A motivating, distinct and result-oriented style of
management.
Substantial knowledge of and experience from the
university/university college sector.
Political understanding, including ability and
willingness to market the institute, nationally and
internationally.
We offer
Good remuneration, housing, transportation, and
sponsored academic conferences worldwide.
More information
The position is a fixed contract term position of 5
years and renewable based on performance.
Preference will be given to tenured University
Professors who have served in capacities such as
Dean or head of departments in their respective
universities.
Job Title: Executive Assistant
Our client requires the services of an Executive
Assistant to report directly to the President of the
Corporation.
Responsibilities:
Managing the day-to-day operations of the office
Organizing and maintaining files and records
Planning and scheduling meetings and
appointments
Managing projects and conducting research
Preparing and editing correspondence, reports,
and presentations
Making travel and guest arrangements
Providing quality customer service
Working in a professional environment
Skilled in Social Network and media
management
Skilled in basic Microsoft applications including
word, spreadsheet, PowerPoint
Website development and management
Data Entry
OTHER RESPONSIBILITIES:
Responsibilities may include screening calls;
managing calendars; making travel, meeting and
event arrangements; preparing reports and financial
data; training and supervising other support staff;
and customer relations. Requires strong computer
and Internet research skills, flexibility, excellent
interpersonal skills, project coordination experience,
and the ability to work well with all levels of internal
management and staff, as well as outside clients and
vendors. Sensitivity to confidential matters may be
required.
Responsibilities include those described for office/
facilities manager, but the position requires more
extensive experience and management skills. Duties
may include selecting office vendors and supervising
purchasing processes, directing mailroom and
maintenance staff, and coordinating regular building
safety checks and ergonomics training for staff.
OTHER ASSOCIATED RESPONSIBILITIES:
Coordinates various office support services,
including purchasing and facilities management.
Requires strong communication skills and some
accounting knowledge. May include supervision of
office administrative staff. At some companies, this
role may take on HR responsibilities.
Qualification:
Bachelor's degree with at least 2 years working
experience in a similar position required.
Job Title: Information Technology Specialist
A Public library and The Institute of Science and
Technology, Yenagoa seek the services of an
Information Technology Specialist.
POSITION DESCRIPTION
This staff reports directly to the Director of the
Institute. A majority of this person's time will be
spent responding to requests submitted via our
online support ticket system, emails, phone calls, and
in-person visits. Any time left over will be spent
working on projects to help grow the organization's
technology infrastructure. This person will supervise
all online examinations and address all
correspondence.
SCOPE OF WORK
The IT Specialist is responsible for the day to day
operational activities of help desk support, network
administration, and systems.
RESPONSIBILITIES
Support end-users with IT-related problems in a
responsive and service oriented manner.
Setup, management, and maintenance of IT-
related equipment.
Monitor backup jobs and ensure high level of
completion success rate.
Manage time and projects effectively.
Help put processes in place to maintain a stable
network environment.
Training staff with IT related equipment.
Assist the IT director with project work to grow the
technology infrastructure of the organization.
Assist with the troubleshooting, installation, and
implementation of systems.
Ensure data integrity with regard to our fixed asset
inventories.
Provide input and recommendations to the
organization surrounding hardware and software
technologies and how these technologies can
assist the business being especially proactive with
new technologies.
Develop and monitor performance levels of
software and hardware and evaluate, recommend,
and propose alternative methods of information
processing.
Develop and maintain information architectures
(data, application, network) ensuring the system is
on-line daily.
Maintain hardware and software maintenance
agreements to ensure integrity of operations
processes.
BEHAVIORAL EXPECTATIONS
Customer Service – demonstrate the ability to
respond with a high degree of urgency to the
needs & requests of others, internally and
externally. Understand the impact of their work on
others.
Understand safety policies and actively promote
safe practices in the workplace.
Maintain constructive relationships and
demonstrate respect for everyone contacted.
Deal constructively with conflict and focus on the
situation, issue or behavior and not on the person
by diffusing situations before conflicts arise,
resolving conflicts directly and actively promoting
and gaining cooperation from others.
Accurately provide and receive information in oral
and written communications. Consistently provide
ideas, opinions, or information in an articulate,
professional way. Actively listen to others and
demonstrate understanding of other points of
view.
Willingness and ability to adjust to changing
conditions or priorities.
Take the initiative to identify and act on problems
and lead by example. Consistently make decisions
that resolve problems.
QUALIFICATIONS & SKILLS
Organized, thorough, and has great attention to
detail
Demonstrated working knowledge of hardware
and networking basics
Able to install, configure, troubleshoot and
support Windows clients and servers
Intermediate-Advanced knowledge of the
Microsoft Office Suite
High level of analytical thinking to solve problems
with an understanding of technology as well as an
ability to ask the right questions and apply
solutions to business problems.
Effective oral, electronic and written
communication with all levels of the organization
using top notch customer service.
Does well with minimal "hands on" training and
can pick up new skills quickly and can "take the ball
and run with it"
Ability to multi-task and can handle frequent
interruptions
Can consistently follow protocol and instructions
Can work independently with little management
direction
Document process, procedures, and results
Fast and accurate keyboarding skills
Passionate, optimistic, and has internal inspiration
to get things done
PREFERRED EXPERIENCE
B.B.A. Management Information Systems or
related degree
1-2 years in IT or Business Systems
Experience with SQL Server, Dynamics-Nav,
SalesForce.com, SharePoint
.NET, AJAX, Cold Fusion, and/or Flash Development
Experience.
A Master degree is not required, but will be a plus.
PHYSICAL DEMANDS
Ability to sit at a desk and work on a computer as
needed
Ability to lift and move computers and IT
equipment for setup.
Has a valid driver's license, good driving record,
and able to support remote locations.
Job Title: Executive Personal Assistant to the
President
Roles and Responsibilities
Completes a broad variety of administrative tasks
for the President including: managing an
extremely active calendar of appointments;
completing expense reports; composing and
preparing correspondence that is sometimes
confidential; arranging complex and detailed travel
plans, itineraries, and agendas; and compiling
documents for travel-related meetings.
Plans, coordinates and ensures the President's
schedule is followed and respected. Provides
"gatekeeper" and "gateway" role, creating win-win
situations for direct access to the President's time
and office.
Communicates directly, and on behalf of the
President, with Board members, donors,
Foundation staff, and others, on matters related to
CEO's programmatic initiatives.
Researches, prioritizes, and follows up on
incoming issues and concerns addressed to the
President, including those of a sensitive or
confidential nature. Determines appropriate
course of action, referral, or response.
Provides a bridge for smooth communication
between the President's office and internal
departments; demonstrating leadership to
maintain credibility, trust and support with senior
management staff.
Works closely and effectively with the President to
keep him/her well informed of upcoming
commitments and responsibilities, following up
appropriately. Acts as a "barometer," having a
sense for the issues taking place in the
environment and keeping the President updated.
Provides leadership to build relationships crucial
to the success of the organization, and manages a
variety of special projects for the President, some
of which may have organizational impact.
Successfully completes critical aspects of
deliverables with a hands-on approach, including
drafting acknowledgement letters, personal
correspondence, and other tasks that facilitate the
President's ability to effectively lead the company.
Prioritizes conflicting needs; handles matters
expeditiously, proactively, and follows through on
project to successful completion, often with
deadline pressures.
Board Support and Liaison both to the Institute and
the Library:
Serves as the President's administrative liaison to
the Board of Directors of the Institutes and The
Public Library.
Assists board members with travel arrangements,
lodging, and meal planning as needed.
Maintains discretion and confidentiality in
relationships with all board members • Adhere to
compliance with applicable rules and regulations
set in bylaws regarding board and board
committee matters, including advance distribution
of materials before meetings in electronic/paper
format. Senior Management Liaison.
Participates as an adjunct member of the
Executive Team including assisting in scheduling
meetings and attending all meetings.
Assists in coordinating the agenda of senior
management team meetings and off-sites, and all
staff meetings.
Facilitates cross-divisional coordination of travel
and outreach plans Communications,
Partnerships, and Outreach.
Ensures that the President's bio is kept updated
and responds to requests for materials regarding
the President and the organization in general.
Edits and completes first drafts for written
communications to external stake holders
Strategic Initiatives.
Works with the Strategic Initiatives team in
coordinating the President's outreach Activities.
Follows up on contacts made by the President and
supports the cultivation of ongoing relationships.
Edits all, and creates acknowledgement letters
from the President to donors
Qualifications.
Strong organizational skills that reflect ability to
perform and prioritize multiple tasks seamlessly
with excellent attention to detail.
Very strong interpersonal skills and the ability to
build relationships with stakeholders, including
staff, board members, external partners and
donors.
Expert level written and verbal communication
skills.
Demonstrated proactive approaches to problem-
solving with strong decision-making capability.
Emotional maturity .
Highly resourceful team-player, with the ability to
also be extremely effective Independently.
Proven ability to handle confidential information
with discretion, be adaptable to various competing
demands, and demonstrate the highest level of
customer/client service and response.
Demonstrated ability to achieve high performance
goals and meet deadlines in a fast paced
environment.
Forward looking thinker, who actively seeks
opportunities and proposes solutions.
Education and Experience Requirements
Bachelor's degree required.
Strong work tenure: 5 years or more experience
supporting Executives, preferably in a highly
corporate organization or educational Institute.
Experience and interest in internal and external
communications, partnership, development, and
fundraising • Proficient in Microsoft Office
(Outlook, Word, Excel, and Power Point), Adobe
Acrobat, and Social.
Successful candidate should be skilled enough to
take independent decisions that affects the
organization acting in some cases as a legal
representative of the President.
Job Title: Library Research Analyst
Institute of Science and Technology, Yenagoa seek
the services of a Library Research Analyst to work at
the Institute. While the qualifications for the position
has been laid below, applicant who has additional
skills with basic Computer repair and installations
will be a plus.
DESCRIPTION
Employees in this class series function as
professional library research analysts, completing or
overseeing a variety of assignments in the Institution.
Responsibilities include not only research, report
preparation, and various patron assistance activities.
The employee performs a full range of professional
library research analyst assignments in a full
functioning capacity. Considerable independent
judgment is used to make decisions in carrying out
assignments that have significant impact on services
or programs. Guidelines may be available, but
require adaptation or interpretation to determine
appropriate courses of action.
RESPONSIBILITIES:
Coordinates collection, publication and distribution
of library statistics and surveys. Develops databases
and on-line statistical collection. Drafts articles and
reports to present statistical data and analyses in
various formats. Reviews, analyzes and resolves
discrepancies in data and information transmissions.
Reviews and suggests revisions to library processes
and procedures affecting the provision of services to
specialized patron groups. Provides logistical support
in the management of books and other library
materials. Develops a variety of ready reference
materials in electronic and traditional formats for
use by staff and patrons. Acts as liaison between the
library and various external customers. Provides
reader advisory services for special patron groups.
Assists in the planning and presentation of
workshops and conferences. Prepares and maintains
procedural manuals related to the work. Maintains
records and conducts correspondence related to the
work. Performs related work as assigned. Additional
Job Duties Library Research Analyst (Lead Worker)
Oversees the work of professional staff by making
and reviewing work assignments, establishing
priorities, coordinating activities, and resolving
related work problems..
JOB QUALIFICATIONS
Knowledge, Skills, and Abilities NOTE: Some
knowledge in the area listed is required at the entry
level, developing knowledge is required at the
intermediate level, and thorough knowledge is
required at the advanced level. Knowledge of the
principles and practices of research and analysis.
Knowledge of the tools of management, such as
procedural manuals, training materials, records and
reports, and studies applicable in evaluating
programs or services. Knowledge of the initiation,
development, accomplishment, and evaluation of
public programs or services. Ability to analyze and
evaluate information from a variety of sources.
Ability to construct and conduct surveys. Ability to
prepare reports, maintain records, and conduct
correspondence related to the work. Ability to
communicate effectively with others. Ability to
maintain favorable public relations Education
Possession of a bachelor's degree.
QUALIFICATION:
A bachelor's degree is required with at least 3 years'
experience in a similar position.
Job Title: Office Manager
PURPOSE OF THE POSITION
The Office Manager is responsible organizing and
coordinating office operations and procedures in
order to ensure organizational effectiveness and
efficiency.
SCOPE
The Office Manager reports to the President and is
responsible for providing office management
services to the Organization. This includes
maintaining office services and efficiency,
supervising office staff and maintaining office
records.
RESPONSIBILITIES
Maintain Office Services
Design and implement office policies
Establish standards and procedures
Organize office operations and procedures
Supervise office staff
Monitor and record long distance phone calls
Prepare time sheets
Control correspondences
Review and approve supply requisitions
Liaise with other agencies, organizations and
groups
Update organizational memberships
Maintain office equipment
Supervise Office Staff
Assign and monitor clerical and secretarial
functions
Recruit and select office staff
Orient and train employees
Provide on the job and other training
opportunities
Supervise staff
Evaluate staff performance
Ensure protection and security of files and records
Ensure effective transfer o files and records
Transfer and dispose records according to
retention schedules and policies
Ensure personnel files are up to date and secure
Maintain office efficiency
Plan and implement office systems, layout and
equipment procurement
Maintain and replenish inventory
Check stock to determine inventory levels
Anticipate needed supplies
Verify receipt of supply
Perform other related duties as required
Coaching and disciplining staff
Maintain office records
Design filing systems
Ensure filing systems are maintained and up to
date
Define procedures for record retention
Skills
The incumbent must demonstrate the following skills:
excellent interpersonal skills
team building skills
analytical and problem solving skills
decision making skills
effective verbal and listening communications
skills
attention to detail and high level of accuracy
very effective organizational skills
effective written communications skills
WORKING CONDITIONS
Physical Demands
The Office Manager will spend long hours sitting
and using office equipment and computers, which
can cause muscle strain. The Office Manager will
also have to do some lifting of supplies and
materials from time to time.
(Conditions that may lead to mental or emotional
fatigue)
There are a number of deadlines associated with
this position, which may cause significant stress.
The incumbent must also deal with a wide variety
of people on various issues.
QUALIFICATIONS:
A Bachelor's degree or its equivalent preferred.
A Minimum of 3 years working experience at a
managerial level required.
How to Apply For Job Into The Into Of Science &
Tech., Yenagoa
Please send a maximum of three (3) page CV
including a passport photo within two (2) weeks of
this publication via :
instituteofsciandtechyenagoa@gmail.com addressed
to
The Director Human Resources,
Institute of Science & Technology,
Yenagoa.
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